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Skills matrix software: know who can run every station.

For every skill, see how many trained people you need, how many you have and the gap between them. Every line and every site in one place, not in a spreadsheet per team.

Skill Matrix: Maintenance Maintenance Technician (MT)
Coverage (7 Employees)
85% 90% 95% 100%
Hydraulics
PLC Prog.
Welding
Prev. Maint.
Electrical
Pneumatics
Required
5
4
5
4
5
6
Trained
4
4
5
5
4
5
Gap
-1 0
0
0
+1
-1 0
-1 0
TB T. Brooks
100%
4
4
4
4
3
4
AC A. Cooper
88%
4
3
3
4
3
3
CH C. Hayes
75%
3
4
3
3
2 3
3
MF M. Foster
75%
3
2
3
3
3
4
SP S. Price
63%
2 3
3
2
3
3
2 3
RC R. Coleman
50%
2
2
3
2
2
3
WS W. Sanders
25%
2
1
1
2
2
2
Map Skills
Assess
Identify Gaps
Train

Trusted by operations teams worldwide

  • Honeywell
  • A. O. Smith
  • Woodward
  • Gates
  • ABB
  • Aptiv

15,000+Active users 59Countries 190,000+Problems solved

The skills matrix lived in twelve spreadsheets

Every team kept its own file. Before the customer audit someone merged them by hand and found that final test on the night shift had one qualified person. The audit passed. The risk had been sitting there for months, and nobody could see it.

Now you see the gaps before they hurt

Each team keeps its skills matrix in TeamGuru, and everyone reads the same one. For every skill the training status shows where you are short: −1 is a gap to close, ✓ is covered. The training coverage widget in Reports puts every location side by side.

Visual gap identification
Training status per skill
Certification expiry tracking
Comparable across sites

What you get

Visual capability mapping

A single view shows every team member's skill level for every required competency. Green means proficient. Red means gap. The picture is instantly clear.

Gap identification

For every skill you set how many trained people you need. The training status shows the difference: −1 is a gap to close, +2 is spare cover.

Every location on one page

The training coverage widget in Reports shows every site side by side, in red, yellow or green. Drop it into any report, next to your own notes for the monthly update.

How customers run it.

A Q&L inspector checking a car body on an automotive assembly line

Q&L Industrial Services

How Q&L trained quality inspectors 40% faster with TeamGuru

  • 40%

    Faster onboarding of quality inspectors, trained to the automotive standards

  • 100%

    Positions with a fully trained backup

  • €13,500

    Training costs saved on one project

Read the story →

Presenting this to your team or management?

Download a two-page overview of the Skill Matrix module to share or print.

+ Combine several modules in one PDF
Download PDF

Everything connects.

Skill Matrix works on its own. Connected to the rest of TeamGuru it does more: every module below runs on the same platform, with one login.

Skill Matrix

Document Control

Training materials linked to each skill.

Management Reports

One-click reports, hours reclaimed.

Common questions

How are skills and proficiency levels defined? +
You set up the skills and the scale, commonly four levels: in training, performs with support, independent, trains others. Levels show as circles or numbers. For every skill you set how many trained people you need, and the matrix counts how many you have.
Who performs the skill assessment? +
Typically the team leader, in dialogue with the team member. Some organizations also include self-assessment and peer assessment for a more complete picture.
Can we track certifications and expiry dates? +
Yes. Every skill can have a validity in months, for example a forklift license or first aid. Expired and expiring ones are flagged in the matrix, with an email notification, and the training status lists them across all matrices.
When is a spreadsheet enough, and when do you need skills matrix software? +
A spreadsheet is enough for one team that keeps it current. Our free skills matrix template for Excel is a good start. Software pays off when several teams, shifts or sites need the same picture: one set of skills and levels, gaps counted the same way everywhere, and one report for the whole organization instead of merging files before every review.
What does skills matrix software from TeamGuru cost? +
The Skill Matrix comes with every TeamGuru plan, together with all the other modules. The Group plan starts at $350 a month, billed annually. The pricing page shows what each plan includes.
How does this help with succession planning? +
The skill matrix reveals which individuals are ready for new responsibilities and where development is needed.
Can we compare skill levels across sites? +
Yes. Using standardized skill definitions across sites allows you to compare capability levels, identify best practices, and plan cross-site development programs.

See Skill Matrix in action

Book a personalized demo and see how TeamGuru handles Skill Matrix for teams like yours.