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Projects that actually
get finished.

Action Lists

Gantt timelines, team workload, risk tracking, and full traceability. From strategic initiatives to daily actions, every project stays on track.

New Packaging Line Installation
Project Charter
TeamMRM. RiveraTKT. KowalskiALA. LaurentDPD. ParkNBN. Brooks
Project IDPRJ-2026-09
PriorityHigh
ObjectiveCommission new high-speed packaging line at Guadalajara by end of Q2
Risks
Equipment delivery delayed by 2 weeks
Operator training schedule conflicts with production
Project Metrics
Actions:0/51/53/55/5
On track:Yes
Budget:74%
ActionDueOwnerDoneTimeline
Site Preparation & UtilitiesApr 18MR
Finalize floor layout with engineeringMar 28TK
Complete electrical and compressed air hookupApr 18AL
Equipment Install & CommissioningMay 30DP
Vendor supervision during installationMay 16DP
Run validation batches (3 shifts)May 30NB
Operator certification and handoverJun 6TK
Charter
Schedule
Execute
Close

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15,000+Active users 59Countries 190,000+Problems solved

Projects drifted without anyone noticing

The project plan lived in a spreadsheet nobody updated. Deadlines slipped because nobody saw the dependency chain. By the time leadership asked for a status update, the team spent a day reconstructing where things stood.

Now every project has a pulse

Every project gets a live Gantt timeline, clear ownership, and automatic status tracking. Overdue tasks trigger alerts before they cascade. Leadership sees progress in real time without asking.

Live Gantt timelines with dependencies
Portfolio status across sites in one view
Overdue alerts before cascading delays
Full traceability to strategic goals

What you get

Full traceability

Every action links to its source: a meeting, an audit finding, an 8D report, or a strategic objective. You always know why a task exists.

A3 project management

Structure larger initiatives using A3 methodology. Define the problem, analyze root causes, plan countermeasures, and track results in a single view.

Automatic overdue alerts

When deadlines pass without completion, owners and managers receive automatic notifications. Escalation rules ensure critical actions get attention.

Workload visibility

See how tasks are distributed across team members. Identify overloaded individuals and rebalance work before deadlines slip.

Portfolio governance

One report lists every project and A3 across sites with its leader, completion per phase, open and overdue actions, future-state status and the latest progress highlights. Projects nest in a hierarchy, so a plant, region or group view rolls up the same way. Dependencies between actions and sub-projects move dates automatically when something slips.

From the X-Matrix to a portfolio of projects

Improvement priorities on the X-Matrix become A3 projects with an owner, phases and a KPI. Projects nest in a hierarchy across sites, actions carry dependencies, and status, overdue actions and phase progress roll up into one projects report.

FROM THE X-MATRIX TO A PROJECT Priorities 3 to 5 yr Annual KPIs X-Matrix Breakthrough objective Lead time from 18 to 7 days, by 2028 Annual objective Assembly lead time minus 30% this year Improvement priority Rebalance the final assembly lines A3 project Owner, phases, actions, budget KPI linked back to the X-Matrix Results feed the review One rule: every project links to the objective it serves, so the portfolio can be read from the strategy. PROJECT HIERARCHY AND PORTFOLIO Projects report every site, one list leader · status · phases · overdue Group programme Final assembly productivity · 12 sites Plant A3 · Liverpool L. Austin · 9 of 13 actions open phases Plant A3 · Torrance S. Rantio · 7 of 14 open Line 2 rebalancing sub-project Operator training sub-project SMED on press 4 sub-project Time study, line 2 M. Chen · due 14 Oct New standard work J. Kramer · due 28 Oct depends on the time study: slips move the date automatically Overdue: 2 escalated to the owner Solid purple: cascade from strategy · Dashed purple: status, overdue and phases roll up · Gray dashed: dependency between actions

Everything connects.

Action Lists works on its own. Connected to the rest of TeamGuru it does more, and every module below is part of the same subscription: one platform, one login, no separate tools to buy, integrate or maintain.

This page
Action Lists

Strategy Deployment

Every project links to a strategic objective so priorities are always clear.

KPI Dashboards

Project metrics flow into live dashboards for progress, cost, and quality tracking.

Root Cause & Actions

Launch structured root cause analysis directly from the project view when problems arise.

Reports

Consolidate multiple projects into a single automated progress report.

Common questions

How are actions different from regular tasks in project management tools? +
TeamGuru actions carry full context: they know where they came from (meeting, audit, problem report), who is responsible, what strategic goal they support, and what happens if they are overdue. This traceability is unique to an integrated platform.
Can we use Gantt charts? +
Yes. Actions and A3 projects support timeline views with dependencies, milestones, and critical path visualization.
What happens when an action is overdue? +
Configurable escalation rules notify the owner, their manager, or designated escalation contacts. You can define escalation tiers based on how many days past due the action is.
Can external collaborators see actions assigned to them? +
Yes. You can invite suppliers or partners as limited-access users who see only the actions assigned to them, with appropriate context.
Is there an approval workflow for completing actions? +
Actions can require verification by a second person before being marked complete. This is especially useful for corrective actions from audits or quality incidents.
Can we run DMAIC, PDCA or our own methodology? +
Yes. Project templates define the phase structure and the standard sub-tasks inside each phase, so a DMAIC project opens with Define, Measure, Analyze, Improve and Control already laid out, and an A3 follows the PDCA cycle. Different plants or project types can keep different templates, which is how you drive a standard without forcing one on everyone.
Is there a portfolio view across all projects? +
Yes. The projects report shows every action list and A3 across sites with leader, status, completion per phase, open and overdue actions and its place in the hierarchy. Filter by site, owner or strategic objective, and the same report can be sent automatically to the monthly review.

See Action Lists in action

Book a personalized demo and see how TeamGuru handles Action Lists for teams like yours.