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Projects that actually
get finished.

Gantt timelines, clear owners and full traceability. From strategic initiatives to daily actions, every project stays on track.

New Packaging Line Installation
Project Charter
Team MR M. Rivera TK T. Kowalski AL A. Laurent DP D. Park NB N. Brooks
Project ID PRJ-2026-09
Priority High
Objective Commission new high-speed packaging line at Guadalajara by end of Q2
Risks
Equipment delivery delayed by 2 weeks
Operator training schedule conflicts with production
Project Metrics
Actions: 0/5 1/5 3/5 5/5
On track: Yes
Budget: 74%
Action Due Owner Done Timeline
Site Preparation & Utilities Apr 18 MR
Finalize floor layout with engineering Mar 28 TK
Complete electrical and compressed air hookup Apr 18 AL
Equipment Install & Commissioning May 30 DP
Vendor supervision during installation May 16 DP
Run validation batches (3 shifts) May 30 NB
Operator certification and handover Jun 6 TK
Charter
Schedule
Execute
Close

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Projects drifted without anyone noticing

The project plan lived in a spreadsheet nobody updated. Deadlines slipped because nobody saw the dependency chain. By the time leadership asked for a status update, the team spent a day reconstructing where things stood.

Now every project has a pulse

Every project gets a live Gantt timeline, clear ownership, and a status light that turns yellow, then red, as actions run late. Leadership sees live progress without asking.

Live Gantt timelines with dependencies
Portfolio status across sites in one view
Every action with an owner and a due date
Full traceability to strategic goals

What you get

Full traceability

Every action links to its source: a meeting, an audit finding, an 8D report, or a strategic objective. You always know why a task exists.

Overdue actions don't hide

Owners get a reminder before the due date and a weekly email listing what is overdue, and the project light turns red. A stuck action can be escalated to whoever can unblock it.

Approval as one more step

An action can have an approver. When the owner finishes it, the approver signs it off, so done means checked.

Portfolio governance

One report lists every project and A3 across sites with its leader, completion per phase, open and overdue actions, future-state status and the latest progress highlights. Projects nest in a hierarchy, so a plant, region or group view rolls up the same way. When an action slips, the actions that depend on it can move their start dates automatically.

From the X-Matrix to a portfolio of projects

Improvement priorities on the X-Matrix become A3 projects with an owner, phases and a KPI. Projects nest in a hierarchy across sites, actions carry dependencies, and status, overdue actions and phase progress roll up into one projects report.

FROM THE X-MATRIX TO A PROJECT Priorities 3 to 5 yr Annual KPIs X-Matrix Breakthrough objective Lead time from 18 to 7 days, by 2028 Annual objective Assembly lead time minus 30% this year Improvement priority Rebalance the final assembly lines A3 project Owner, phases, actions, budget KPI linked back to the X-Matrix Results feed the review One rule: every project links to the objective it serves, so the portfolio can be read from the strategy. PROJECT HIERARCHY AND PORTFOLIO Projects report every site, one list leader · status · phases · overdue Group programme Final assembly productivity · 12 sites Plant A3 · Liverpool L. Austin · 9 of 13 actions open phases Plant A3 · Torrance S. Rantio · 7 of 14 open Line 2 rebalancing sub-project Operator training sub-project SMED on press 4 sub-project Time study, line 2 M. Chen · due 14 Oct New standard work J. Kramer · due 28 Oct depends on the time study: slips move the date automatically Overdue: 2 escalated to the owner Solid purple: cascade from strategy · Dashed purple: status, overdue and phases roll up · Gray dashed: dependency between actions

Everything connects.

Action Lists works on its own. Connected to the rest of TeamGuru it does more: every module below runs on the same platform, with one login.

Action Lists

Strategy Deployment

Every project serves a strategic goal.

KPI Dashboards

Project progress, cost and quality, live.

Root Cause Analysis

Problem in a project? Start the analysis there.

Management Reports

All your projects in one progress report.

Common questions

How are actions different from regular tasks in project management tools? +
TeamGuru actions carry full context: they know where they came from (meeting, audit, problem report), who is responsible, what strategic goal they support, and what happens if they are overdue. This traceability is unique to an integrated platform.
Can we use Gantt charts? +
Yes. Action lists and A3 projects have a Gantt view with predecessors, lag days, milestones and the critical path. A date that clashes with its predecessor is flagged.
What happens when an action is overdue? +
Its dates turn red, the weekly email lists it for the owner, and the project light turns yellow, then red once the delay passes your tolerance. A stuck action can be escalated to named people or groups, or along a timed escalation path that moves it up level by level.
Can external collaborators see actions assigned to them? +
Yes. You can invite suppliers or partners as limited-access users who see only the actions assigned to them, with appropriate context.
Is there an approval workflow for completing actions? +
Yes, and it is simple. An action can have an approver. After the owner finishes the action, the approver approves it as one more step.
Can we run DMAIC, PDCA or our own methodology? +
Yes. Project templates define the phase structure and the standard sub-tasks inside each phase, so a DMAIC project opens with Define, Measure, Analyze, Improve and Control already laid out, and an A3 follows the PDCA cycle. Different plants or project types can keep different templates, which is how you drive a standard without forcing one on everyone.
Is there a portfolio view across all projects? +
Yes. The projects report shows every action list and A3 across sites with leader, status, completion per phase, open and overdue actions and its place in the hierarchy. Filter by site, owner or strategic objective, and the same report can be sent automatically to the monthly review.

See Action Lists in action

Book a personalized demo and see how TeamGuru handles Action Lists for teams like yours.